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Administration

Sr. Administrative Assistant

Job Number: (119911-02) Work Locations: Burnsville, MN

UTC Aerospace Systems is one of the world's largest suppliers of technologically advanced aerospace and defense products. We design, manufacture and service systems and components and provide integrated solutions for commercial, regional, business and military aircraft, helicopters and other platforms. We are also a major supplier to international space programs.

In 2012, UTC Aerospace Systems was formed by combining two industry leaders, Hamilton Sundstrand and Goodrich, creating an organization with key positions on a wide range of aircraft flying today and substantial content on various UAVs, satellites and ground and naval vehicles.

Responsibilities

UTC Aerospace Systems -  SIS has an immediate need for an experienced Sr. Administrative Assistant at our Burnsville location supporting the Sr. Executive Administrative Assistant and the Executive Leadership team. In this role, the qualified candidate will be responsible for the following functions:

Manage the calendar for senior executives: balancing priorities against annual, quarterly and daily requirements.

Manage travel planning and coordination.

Handle details of a highly confidential and critical nature.

Collect and prepare information for use in meetings of BU leadership team and other executives.

Event planning including support for large meetings, team off-sites, and large company-wide events.

Work on problems of diverse scope where both analysis of data and judgment is required.

Manages standard administrative functions such as travel arrangements and expense report preparations and tracking

Develop and maintain in-depth knowledge of company operations, policies, and procedures.

Answers phone calls and emails triaging for executive attention.

The ideal candidate will have previous Sr. Executive Admin experience supporting senior executives in a fast-paced environment along with excellent verbal and written communication skills including the ability to communicate with all levels of the organization. The candidate will also possess the following:

Exceptional organizational skills.

Demonstrated ability to solve problems creatively.

Ability to balance appropriately the business needs of speed in decision making and of thoughtful care.

Can-do attitude.

Skills in self-starting, and the ability to see both the big picture strategy as well as the smaller executable details.

Ability to work well with groups, and find win-win solutions to problems.

Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.

Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Advanced Outlook calendar management is critical.

Experience with event planning & coordination to include support for large meetings, off-sites, and company events.

Ability to flex schedule to meet business needs when needed.

Qualifications

AA/AS degree or other post high school training (two years duration).
A minimum of five (5) years experience as a Sr. Executive Admin experience supporting senior executives in a fast-paced environment along with excellent verbal and written communication skills including the ability to communicate with all levels of the organization.

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